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Import data when you are missing some supplier information?

You can still import data into Klappir even if you don’t have complete supplier information. This ensures you can continue working with your data and complete supplier mapping later.

Import data without full supplier details

Follow the standard import process described here: Import data

  1. Go to Data> Import> Data

  2. Choose your import method:

    • Manual entry, or

    • Select file

  3. In the Supplier Label field:

    • Enter the supplier's name

    • If you do not know the supplier name yet, write an identifier or "supplier label" that will help identify the missing supplier later

Note: Identical supplier labels (identifiers) will be grouped together when creating rules that connect data to suppliers in your value chain

Once you have completed the import:

  • It will be saved and visible in Data> Import History

  • It will appear greyed out and in italic marked with an (*)

  • You can assign the data to a supplier later in Data>Supplier Rules

This allows you to capture data now and complete the setup later.

Assign your data to suppliers later

In Supplier Rules, you can match supplier labels as they appear in your data to existing suppliers in your value chain or the ecosystem – essentially creating a data assignment rule.

Note: New transactions with the same supplier label or supplier name will be automatically assigned to suppliers recognised by the rules in place.

You can also view your supplier rules and update them at any time in "Active Supplier rules".

Setting Supplier Rules

Once you have the correct supplier details, you can create a rule that assigns your supplier label to a supplier:

  1. Navigate to Data> Supplier Rules

  2. Locate the list of unassigned supplier labels

  3. Review the list of automatic suggestions based on ecosystem matches

  4. Confirm matches:

    1. Confirm suggested matches

    2. If you don't want to confirm the suggested match, you can select other matches from the dropdown from the suppliers already in your value chain

    3. If the supplier that matches that matches the supplier label is not already in your value chain, select Find or add supplier to find the right match or create a new supplier

⚠️ Important

  • Updating supplier mappings may affect calculated emissions

  • You will be notified before any changes are applied

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