Best practice for data imports
Best practice is always to import activity data whenever possible.
Activity data (e.g. liters of fuel, kWh of electricity, tonnes of waste) is:
More granular
More transparent
Better suited for analysis and insights
Higher quality for long-term sustainability management
Data Types on the Klappir Platform | Description | Best practice |
Activity Data | Direct from source: e.g., 500 liters of diesel, 1200 kWh of electricity | Preferred for accuracy and transparency |
Precalculated Data | Already converted into CO₂ values (e.g., 2 tonnes of CO₂ from a trip) | Use when source data is unavailable |
Spend-based Data | Estimated emissions based on how much money was spent e.g., 1000 euros on diesel might generate a rough emissions figure using an average euro to tonne CO2 equivalent conversion factor. | It's only used when nothing else is available as it is broad and not specific. |
When should I use precalculated data?
You can import precalculated data when:
Activity data is unavailable or cannot be retrieved
Suppliers can only provide emissions totals (CO₂e) and not source data
You are using Klappir’s spend-based calculator to estimate emissions
Access Klappir's spend-based calculator here (the calculator is a beta version)
You need to ensure coverage while working toward better data over time
Precalculated data helps you avoid data gaps, even if precision is lower.
How do I import precalculated data in the platform?
Precalculated data can be imported via the Import tool by selecting Precalculated as the data type and providing:
The CO₂e value
The relevant scope and category
The supplier or source (where applicable)
Tip: See the exact data import requirement in Import>Data>Precalculated>Manual Entry/Excel template (.xlsx)
Note: Scope 1, 2 and 3 emissions import is now fully supported (commonly used for spend-based, supplier-reported emissions and emission sources are not yet supported through activity data). Ensuring complete, flexible, and accurate greenhouse gas reporting across all scopes.
Limitations of importing your data as precalculated
Precalculated data only contains emissions
Precalculated emissions data is not comparable to activity data, as each transaction doesn’t have any other values than emissions, i.e. no weight, energy or volume. Therefore, precalculated emissions should only be used when activity data is unavailable.
Not visible in data type specific insights
Precalculated emissions are only available in the Greenhouse Gas Emissions insights, and not data type specific insights, such as fuel or electricity. That is due to the data not having other values than emissions.
Not visible in data type specific KPI environmental parameters
Precalculated emissions are not available in the data type specific environmental parameters in the KPI tool, but only in the Emissions parameter.
Skewed intensity metrics
When precalculated emissions are used in conjunction with activity data, any intensity metrics, such as emissions per kwh or emissions per m3, will be skewed as the precalulated data is only represented on the emissions side and not on the activity side.
Precalculated is a data type
Precalculated emissions represent a data type in itself. The individual categories within precalculated emissions are classifications that exist inside this data type. As a result, data classified as Electricity under the Precalculated data type is fundamentally different from data that uses Electricity as its data type. Although the terminology may appear similar, the underlying data structures and treatment are not the same.
Visualizing your data after import
The Dashboard view shows activity data, and therefore you will not see Precalculated data there. The Dashboard is linked to the data types in the Insights breakdown, if you press on any of the tiles in the Dashboard it will open up the Insights for that data type, for its activity based data.
Precalculated data in the Platform can be viewed and analyzed in:
GHG emissions (first tab under Insights) – there you can find an activity data vs. precalculated split for emissions
KPIs
Reports, both Accounting and Statements